![]() You can see dates modified and created, the type is table. With that selected, click open and those are the contact we'll be using from our sheet, sheet one. And again, it's in your exercise files if you have them, and it's Contacts067, an. ![]() When we click that, we just have to browse to that file. We don't wanna type out a new one, we already have it in Excel. What we wanna do is use an existing list. Go up here to start mail merge in this section and click the select recipients drop down. If we're going to use a mail merge, we have to select where the recipients are coming from, and that's our Excel file, so that's step two. At this point, we can start typing in addresses or perform that mail merge. Once you're down there, you can click inside this little area that's reserved for the address block. Now if you start clicking in the envelop, you can see nothing happens until you get low enough. All we need now is those addresses down below. I'm gonna click the minus sign to zoom out to 130% so you can see the entire envelop. Next, I'm gonna zoom out just a little bit, down here with the zoom slider. Mine's there from a previous Word Tip where we created a single envelop. You can go in and type in your own return address if you want to and use it going forward. My return address is already in there, so it shows up. Exactly what I want, so clicking OK is going to create the first envelop. You can see, and their alignment, but there's a preview of what it's going to look like down below. We can change the delivery address and return address fonts. Mine's already there, size 10 the standard business envelop, but you can see there's a long list to choose from. Right away, you're going to see envelop options where you get to choose the envelop size. On that case, we go to start mail merge and this is a drop down, you can see we could start a new letter, a form letter, an email message, envelops, there's labels there, and a few other options, but envelops is what we want, so let's give it a click. So in our scenario, let's say we wanna create envelops for each of the people we saw in that Excel spreadsheet. When you're doing a mail merge, it could be with a form letter, it could be with labels, it could be envelops. Click file, then new, and select blank document. Keep it in mind as we switch over to Microsoft Word now and start a new blank document. We don't have to use all of the fields when we perform a mail merge in Microsoft Word. You may have additional fields like company name and titles, et cetera. Then we have city, state, zip, country, even though most of them are USA, there is one that's not, we'll keep that in mind. Notice that some of them have and some of them do not have contents in those fields. One for the main street address and if there are any units or apartments, there's a separate column for that. First name is separate from last name, for example. You wanna separate them out as best as possible. You'll notice that there are a number of columns and each of these columns represents a single field. If you have the exercise files, open up Contacts067. A lot of automation is built right in to this particular scenario and that's what we're going to explore in this week's Word Tip. The answer is a resounding yes, it's actually quite easy. Let us take a small list for better understanding.- I often get asked by people who have contact information stored in an Excel spreadsheet if they can use that spreadsheet in a mail merge in Microsoft Word. Here is an example of a contact list to whom we will send emails, prepared in Excel. We will draft a letter in a Word document and will replace the default contact details with custom contact details.ĭon’t worry this easy tutorial can help you achieve this! Recommended Read: How to Create a Calendar in Excel? 1. To begin with, we will take an example of a sample contact list containing each person’s business address, company name, phone number, and email address, etc. You’re at the right place if this is your problem. You are probably here because you have 100 or 200 people to whom you want to send out a customized but identical email with the personal details of each person on your list. We will learn to use the mail merge tool with the help of crucial examples and supporting images. Let’s learn to mail merge a contact list from Microsoft Excel to MS Word.
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